Studio Coordinator: Job Role

Kinda Studios

Kinda Studios is the first women-led neuroaesthetics studio applying neuroscience research into creative projects to enhance the impact of arts, culture and technology on wellbeing and connection.

Their studio transforms scientific insights into strategies, experiences and curation, while their lab uses mobile brain-body technology to test, iterate, amplify and validate these in real-world environments. As a bridge between academic labs and the creative sector, Kinda’s dynamic approach turns neuroscience into more meaningful ideas and innovations. Working with partners at the forefront of science, technology and the creative arts, they are pioneering new interdisciplinary models to maximise impact.

Our work is split into two distinct areas:

• STUDIOS consults and designs original work that transforms proven scientific insights into strategies, products, experiences, content and curation

• LABS uses real-time mobile brain-body imaging, biosensors and neuroscience scales to test, iterate, amplify and validate these in real-world spaces.

Role Overview

As our studio grows, we’re seeking a highly organised and detailed individual to help manage and oversee all aspects of the day-to-day management of our operations.

We’re looking for an individual who thrives on creating structure, process and organised workflows to handle all aspects of our studio’s operational and administrative aspects. You should be well versed in aspects of operations and project management, spreadsheets, filing, invoicing, analytics and communications. You should be able to work autonomously and feel confident managing and building internal processes and systems.

This role requires a high level of attention to detail, organisation and time management, handling multiple aspects across both internal and external company projects in tandem, while also serving as a key resource to the scheduling and management of the Directors time.

You will report directly into the company’s Directors, while working with other internal partners including accounting and bookkeeping.

Responsibilities

Operational Management

• Managing calendars of the office including scheduling meetings and events

• Responding to and managing external client and media requests to organise timing and gather information to brief Directors

• Researching and preparing documents ahead of client meetings

• Scheduling travel, events and venue rental

• Managing and coordination of AI scheduling tools

• Ensuring all folders, files and internal systems are up to date and organised

Director Assistance

• Working with Kinda Studios directors to support on day to day tasks, timing and management of ongoing projects and opportunities

• Supporting in organisation of diaries, calendars, workflows and administrative aspects of projects

Finances & Accounts

• Working with Kinda Studios accounts team to prepare and pay invoices

• Renewing subscriptions and policies

• Filling in supplier and onboarding paperwork

Marketing & Promotions

• Researching & applications to events, awards conferences and festivals

• Refreshing company decks, website and other materials

• Uploading and audio of podcasts from event recordings

• Analytics and responses on social media

Essential Skill Set

• Strong communications and writing skills

• Attention to detail, organisation, structure, process and systems

• Time management and scheduling

• Clear, concise and professional communication

• An interest or passion in design, culture, media and technology

• Experience or passion to gain experience in creative industry

• Autonomous worker, analytical and data-driven

Desired Skills

• Experience as an executive assistant, office manager or studio coordinator

• Experience with spreadsheets, financial systems and software

• Interest or experience in design including use of Canva, Midjourney or other systems

How To Apply

Send CVs & covering email (500 words max) to [email protected]

Interviews: 20 November

Start date: 1 December

Detail

Contract term: 2-3 Days per week - 4 month initial term with opportunity to extend

Salary: £21,000 - £24,000

Workspace: Physical office in Shoreditch, East London with flexibility to work from home

Inclusivity

We are a women-led team and equal opportunity employer with focus to spotlight those less served in the creative and academic industries. This is an opportunity to join an agile and close-knit team exploring creative and scientific work outside of the normal confines.