This role is part of the Awards and Events Team in the organisation’s Audience and Commercial Team. You will support, and work closely with, the Awards General Manager and Awards & Events Associate to help deliver the diverse SOLT & UK Theatre awards and events programme including the Olivier Awards, West End Live, Theatre Conference, Kids Week activities, UK Theatre Awards and the Mastercard Priceless programme of theatre events. You will also be required to support other branches of the Audience and Commercial Team to help deliver excellent services to the SOLT & UK Theatre membership, collaborating closely internally and also with external creatives and contractors. This role would suit an individual who is looking to gain more experience and responsibility in the delivery of high-profile events.

Your key responsibilities and accountabilities are:

• To assist in organising meetings, creating agendas and circulating action points.
• To assist in planning and delivery of the Olivier Awards and UK Theatre Awards ceremonies.
• To coordinate all bookings for the Olivier Awards panels (including the Theatre, Affiliate Theatre, Dance, Opera and Family panels)
• To assist with the delivery of the Olivier Awards Launch Event, Nominees’ Celebration and Awards After Party.
• To help coordinate all Olivier Awards performing companies to ensure all needs and requirements are met during rehearsals and managed over the awards weekend.
• To coordinate the production, sale and distribution of any additional Olivier Award statues and Producers’ Awards.
• To assist in the delivery of the Mastercard Priceless theatre events programme.
• To assist in the planning and delivery of West End Live.
• To assist in the planning and delivery of the Theatre Conference.
• To lead on the delivery of the activities surrounding the Kids Week campaign.
• To maintain clear records and filing systems throughout the year for all Awards and Events information and assets.
• Tracking and physically moving any event stock or assets as necessary.
• On-going general administration as necessary.
• To assist the wider Audience and Commercial Team as appropriate, in the delivery of excellent services to our members.

Technical knowledge & skills required:

Essential

• Experience in assisting on the delivery of large-scale events
  and/or theatre productions.
• Skilled multi-tasker with the ability to work quickly and accurately
  to tight deadlines.
• Experience in diary management and an understanding of the
  requirements of interacting with external stakeholders.
• Excellent communication skills with a high level of attention to
  detail.
• Confident user of Microsoft Office (including SharePoint, Word,
  Excel, PowerPoint), Google Workspace (Drive, Sheets and Forms)
  and Dropbox.
• Good numeracy skills, including tracking payments and budgetary
  aspects.
• A proactive, self-motivated and flexible approach to work.
• The ability to work as part of a team and support others.
• A positive outlook with a willingness to solve problems.
• Be able to show initiative and resilience when dealing with
  change.
• Able to carry out work under pressure and maintain good humor
  and diplomacy.
• A willingness to work evenings and at weekends when necessary.

Desirable

How To Apply

To apply for this role please email your CV and a cover letter outlining the qualities/skills/experience and knowledge you will bring to the role, including in the email subject line Awards and Events Administrator, Society of London Theatre to [email protected].

Closing Date for Applications: 10am on Wednesday 20 November 2024. There is a rolling deadline for this vacancy. Applications will be screened as and when received.