To provide an efficient and proactive administrative, organisational and logistical service, assisting BD efforts and maintaining our key client base. Rare opportunity to learn, shadowing Sales and BD activity whilst providing a PA service.
About Artiq
Artiq is a dynamic team of over 45, bringing momentum to a new arts economy where artists and creative businesses can thrive, and careers can be built. Working with an international client base, we are growing fast and creating new opportunities all the time for talented people passionate about art. Based in London and operating in 25+ countries, we work with and represent some of the best artists in the world and help our clients to build collections and experiences, giving them unrivalled access to the cultural world.
Key Responsibilities
• Maintain absolute secrecy, confidentiality and discretion in regard to all the Chair’s work.
• Manage and maintain the Chair’s email account(s), filtering emails, highlighting urgent correspondences, proactively drafting replies and replying where necessary to book appointments.
• Drafting emails from voice notes in the Chair’s voice.
• Manage and maintain the Chair’s professional and personal diary, ensuring sensible timing and achievability.
• Arranging all professional and personal travel, necessary visas and accommodation and, occasionally, travelling with the Chair where necessary, to take notes or dictation at meetings or to provide general assistance during presentations.
• Assist the Chair in the pitching process: produce presentations with the assistance of the Sales team.
• Filter all: staff queries; team meeting requests; general information enquiries; phone calls and (reply to all) invitations to the Chair by prioritising, redirecting or taking forward such contact as appropriate. Keep Simplenote up to date to track key pending meetings and requests.
• Analyse, annotate and submit the Chair’s expenses on a monthly basis to the Finance team to ensure compliance.
• Track the Chair’s Sales and Business Development, including leads and new contacts in master network spreadsheet and on LinkedIn. Produce lead generation activity report for the weekly Sales Meeting.
• Assist the Chair in the preparation of all key internal and external Board commitments: including (but not limited to) Townhalls, Board Meetings and AGMs, ensuring papers are collated and submitted in good time.
• Ensure the Chair is well-prepared for all meetings, ensuring all necessary presentations, biographies of people he meets, briefings, paperwork, information are prepared in advance of any meeting.
• Constantly innovate and propose smarter, more efficient ways of working.
• Devise and maintain office systems, including data management and filing.
Salary
c.£35,000 depending on experience, plus discretionary bonus.
Additional information
This role is offered on fixed-term contract basis for c.six months. This is a full-time hybrid role based in our London office.
How to Apply
To apply for the Personal Assistant to Chair role at Artiq, please visit our online portal and submit your CV and cover letter. In your application, please also indicate if you are part of Artiq’s artist roster or a former Artiq employee.
Artiq is committed to equality of opportunity for all staff and encourages applications from individuals regardless of age, disability, sex, gender identity, sexual orientation, pregnancy and maternity, race, religion and belief.
While we have publicised this opportunity, please note that: (i) the application and selection process is managed by the advertising company/organisation; and (ii) we rely on them to: provide accurate, up-to-date details about themselves and the opportunity; ensure that opportunities are ethical and paid fairly. To report a listing, please email [email protected].
