Production Assistant
Palladian Media
We’re looking for a Production Assistant to join us—a proactive, self-motivated person who thrives in a creative environment. This is an exciting opportunity to join a growing film production company!
We’re looking for a Production Assistant to join us—a proactive, self-motivated person who thrives in a creative environment. The role's key focus is supporting the founders in the production and administration of Palladian’s business and projects. This is an exciting opportunity to join a growing film production company and also contribute to the launch of a design-led collaborative workspace in Dorking.
You will need strong critical thinking skills, and be a quick learner who thrives in a fast-paced environment. A degree or training in a relevant field is a plus, but we’re just as interested in your practical experience, problem-solving ability, and enthusiasm for the role.
We welcome discussions about flexible working arrangements to suit your needs - we are open to considering part-time or compressed working hours for this position. While the role requires meeting deadlines and being available for key tasks, we support a healthy work-life balance.
As Production Assistant, you will provide vital support to our team throughout all stages of film production and business operations. You’ll work closely with directors, producers, and crew to ensure everything runs smoothly - from shoot planning and budget management to logistics and administrative tasks. Additionally, you will play a key role in launching and managing a co-working and meeting space, assisting with bookings, events, marketing, and logistics.
Your Responsibilities
Production Coordination
- Keep our project management system updated with timelines, deliverables & deadlines.
- Track project budgets and expenses, reporting updates to the team.
- Coordinate asset and equipment use for shoots.
Administrative Support
- Maintain and update our CRM system, logging client interactions and progress.
- Organise and manage project documents in Google Drive.
- Support recruitment by scheduling communications and preparing onboarding documents.
Co-Working Space Support
- Manage bookings for the co-working and meeting space, ensuring smooth day-to-day operations.
- Assist with organising networking events, creative meet-ups, and other hosted gatherings in the space.
- If interested, contribute to the design and business development of the space, working closely with our directors and design team.
Production Support
- Assist with logistics for shoots, including kit preparation and crew bookings.
- Provide remote or on-site support on shoot days as needed.
Business Operations Support
- Help manage financial admin, including tracking expenses, reconciling budgets, and raising invoices in Xero.
- Assist with social media tasks by compiling assets and preparing basic copy.
- Track and follow up on action points from meetings and help schedule team updates.
- Support directors with operational and business growth tasks.
What We’re Looking For
- A genuine passion for film, photography or other visual creativity.
- Highly organised, with great attention to detail and time management.
- Strong administrative skills, including document management, scheduling, and maintaining systems like CRMs or project trackers.
- Confident with numbers and budgets—comfortable tracking expenses and handling invoices.
- Excellent communication skills, with the ability to build good relationships, confidently liaise with clients, and understand their needs.
- Comfortable using a variety of software tools, with the ability to pick up and learn new systems quickly (e.g., project management, finance, or editing tools).
- An interest in supporting creative spaces, events, and community-building projects.
- An interest in creating and curating visuals, including supporting social media, website updates, and preparing pitch documents or templates (experience is a bonus but not essential).
- A natural curiosity and creative mindset, open to exploring new ideas and approaches.
- A proactive, problem-solving approach —you’re the type to spot what’s needed and make it happen.
- Strong team-focused attitude, working collaboratively with colleagues and clients.
- Basic understanding of film production (desirable, but not essential—we’ll train the right person).
- Full UK driving licence (due to the nature of our work and location).
About Us
From documentaries to branded campaigns, our films and photos are raw, visually striking, and deeply human. Blending cinematic beauty with real-world grit, Palladian Media has collaborated with some of the most recognisable global brands, spaces, and creatives, including Vans, Virgin, Burberry and Meta.
Our award-winning team is passionate about uncovering the unique narratives that make each project special. We make sure your stories are not just seen but truly felt.
What We Offer
- The opportunity to work on exciting projects for global brands and creative independent campaigns.
- The chance to be part of launching a new co-working and meeting space, with the opportunity to shape its design, operations, and events.
- A collaborative team of passionate filmmakers and photographers who thrive on bold ideas and pushing boundaries.
- Hands-on experience with international projects and high-profile campaigns as Palladian Media continues to grow.
- A creative, supportive environment where your ideas and contributions matter.
- Variety in your role, from production to events and creative space management, ensuring no two days are the same.
- Mentorship from experienced directors and a commitment to helping you thrive professionally and personally.
How to Apply
How to Apply
If this sounds like your next step, we’d love to hear from you. Please send your CV, and a cover letter that includes details of your availability and any flexible working requirements to [email protected], with the subject line “Production Assistant”.
While we have publicised this opportunity, please note that: (i) the application and selection process is managed by the advertising company/organisation; and (ii) we rely on them to: provide accurate, up-to-date details about themselves and the opportunity; ensure that opportunities are ethical and paid fairly. To report a listing, please email [email protected].