Workspace Coordinator

Purpose of the role

· Managing the warehouse in compliance with Artiq policies.

· Overseeing receiving, handing out and storage of artworks and related comms.

· Maintaining accurate stock records.

· Assisting Technicians and Project Delivery team as required.

· Assisting Group EA with ad hoc office management duties as required at HQ.

Key Responsibilities

· Serve as the primary point of contact for artists and couriers delivering to and collecting from the warehouse.

· Maintain the warehouse space, keeping it tidy and in good working order, including liaising with trades people and warehouse owners on maintenance issues.

· Assist with project paperwork and logistics, including but not limited to, creating purchase orders and organising transport and couriers.

· Maintain the storage system, ensuring efficient space utilisation.

· Gather artwork and materials for Technicians according to the install calendar and Project Managers’ instructions, ensuring that they are well prepared for all jobs.

· Manage stock control and reconcile with internal storage database (Airtable) as well as Artiq’s artwork database (Swan).

· Where necessary, repair or re-frame artworks in Artiq’s collection.

· Purchase and maintain a stock of tools, fixings and supplies for Technicians’ usage.

· Condition check artworks arriving in the warehouse and maintain records for insurance purposes.

· Meet regularly with Project Delivery team to assess, analyse and develop actionable plans for loss prevention and productivity.

· Work with Project Delivery team and the Artist Liaison to contact artists for the collection of artworks in long term storage.

· Work with the Senior Technician to keep the Artiq van clean and well stocked.

· Assist Technicians on-site with client installs as needed.

· Maintain excellent standards of health and safety, hygiene and security.

· Assist Group EA with key office-based events such as quarterly townhalls.

· Backfill basic workplace/office management responsibilities such as ordering supplies when Group EA is away.

What we’re looking for

· A self-starter who takes a proactive approach to condition reporting and stock management.

· A strong communicator who delivers an exceptionally high level of service to colleagues, artists and the artworks in our care.

· Proven work experience as a fine art Technician and/or a Warehouse Technician.

· Proven ability to implement process improvement initiatives.

· Leadership skills and ability to work independently.

· Strong decision-making, organisation and problem-solving skills.

· Excellent communication skills.

· UK full driving license (some support driving our Artiq van may be required).